the Wedding Process
KRISTY HOADLEY PHOTOGRAPHY
I wholeheartedly love to build a connection with you and all the corners of the world we’ll find ourselves in. I HATE the word client, because you’re so much more than that. We WILL become friends throughout the planning of your wedding (Not in an Isla Fisher from Wedding Crashers way – I swear).
I typically respond pretty quickly and to be honest, texting is the fastest way to get in touch with me. I encourage my clients to friend me on Facebook and follow my Instagram to keep in touch :) It also helps me get an insight into your lives and relationship.
So first step: reach out... Email me, text me, use the fancy little form on my website. Let me know your wedding date, venue, and a little bit about you. I will get back to you shortly to arrange a time to chat via text, FaceTime, or phone!
Once you have made the best decision ever to book me for your wedding, I'll send you a contract to be signed and a 50% non-refundable retainer, to be paid in order to reserve your date. I receive a lot of inquiries a lot of times for the same dates :( I book my weddings on a first come first serve basis, so unfortunately I can not save the date without this process being complete. I do all my contracts/invoicing/questionnaires online through a site where you have access to them via a client portal.
Once that is all taken care of we then can arrange a date and time for your engagement session! Engagement sessions are complimentary, and here's why... It is a great way to get to know one another and get a taste of what your wedding portraits will be like; you get to see how I work behind the camera, and how you will feel with me photographing you all day, so when the big day arrives, you'll know exactly what to expect. :-) Engagement sessions are usually about 60-90 minutes long and have time for one outfit change. I really enjoy photographing interactions between couples and strive to make the sessions fun so I sometimes use games and jokes to get those genuine laughs and smiles. It might seem a little cheesy at times but there is a method to my madness, I promise! For engagement sessions you receive an online gallery, you can download the photos directly to your computer from there. It can take up to two weeks to receive the gallery depending on the season Summer and Fall I am definitely swamped with work so it might take me a little extra time.
Approximately 8 weeks before the wedding I will send you a questionnaire online to help me prepare your custom timeline for the day. The questionnaire may seem a bit long, but I promise, it helps me a ton. My goal for your day is to provide time management, so you have nothing to worry about, and can enjoy your celebration! After I receive your questionnaire, we can hop on a call or meet up for coffee to chat details.
Wedding days are long, hectic and can be unpredictable. I keep a copy of the timeline with me, and keep in close contact with your coordinator and DJ, so I can make sure everything is running smoothly.
After the wedding, the real work begins. Immediately after the wedding, I email you a wedding day questionnaire and I download the images and begin culling- by culling I mean removing the the images that don't make the cut. I don’t limit a gallery count or aim to have a certain number of photos I just remove the photos that no one would want, closed eyes, in-between facial expressions, test shots etc…. Once that is done, I edit approximately 50+ photos for your sneak peek blog post. The wedding day questionnaire is used to personalize your blog post, so please try to complete it that night or first thing the next morning. Your sneak peek blog post is posted within 24-48 hours after your wedding (pending the receipt of your questionnaire, or if I have a wedding scheduled the day after your wedding).
Your complete wedding gallery will be completed within 6-8 weeks, except during peak wedding season. During this time, delivery could take up to 12 weeks. Once completed, your photos will be uploaded to an online gallery sent to you via a link. You can download and share this gallery with all your friends and family. Then you will receive your beautiful USB and customized heirloom wood box, with all your photos loaded on it. If you have chosen to include an album, we will then go through the album process.
THAT'S ABOUT IT, EASY PEASY!
frequently asked questions
WHAT IS YOUR PRICING?
I would love to chat with you about pricing! My packages start at $3200, however, my packages can be customized to suit your budget. You can add on albums, prints, or canvas at any time after your wedding!
CAN WE PAY YOU AFTER THE WEDDING?
No. I require a non-refundable retainer to reserve the date and the remainder of the final balance is due 30 days before the event date. Overtime, Prints or Products that aren't included in the original wedding agreement can be added on and paid for after.
IF I NEED TO CANCEL OR MOVE MY WEDDING DATE, IS THE RETAINER REFUNDABLE?
The Retainer is non-refundable. If you are moving dates and would like to re-book me, a fee will be required to make up for the loss of business, if I'm available for that date. The full policy is included in the wedding agreement, which you can review before signing.
CAN YOU DEFINE YOUR CREATIVE STYLE?
I strive to document weddings from both a fine art and photojournalistic perspective. There are elements of each style that lend themselves perfectly to capturing the different parts of a wedding day. I like to see myself as a guiding force; creating a balancing act between providing direction and letting moments unfold naturally. I switch back and forth from being a fly on the wall, capturing moments from afar to being on the dance floor with you, getting in on the action.
WHAT DOES FINE ART MEAN?
I am an artist. Unlike a photojournalist, whose priority is to objectively depict an event without artistic enhancements, I approach weddings with a specific narrative in mind. I pay careful attention to lighting, background, and composition and curate my work in a manner that tells my clients' stories in a beautiful, romantic and editorial way. After your wedding day you receive a highly curated, well-composed story through the art of photography.
WILL YOU HELP ME WITH MY TIMELINE FOR THE DAY?
I will definitely help you with your timeline! I will send you a questionnaire, and curate a custom timeline from your answers. I will ensure we have the right amount of time and best lighting for your wedding photos.
CAN WE PROVIDE YOU WITH A "SHOT LIST"?
My clients trust me and give me the freedom to create a beautiful, curated story. "Shot Lists" tend to hinder the creativity and stop the flow of the day. With that said, if there is something very specific you want that you are afraid you will forget in the chaos of the wedding day (a special heirloom, a school reunion photo, something very meaningful etc…) then please let me know. I do request a list of groupings of who we would like to have photographed for family formals. This is the only "Shot List" I use as every family is different and comes with special circumstances that I want to be sensitive too. I never guarantee a shot or a set of images. However I would love to see your inspiration boards!
DO YOU SHOOT NATURAL LIGHT, ARTIFICIAL LIGHT? OR BOTH?
While I am fully capable of using artificial light I do like my photos to have a more natural feel therefore I primarily utilize natural light and substitute artificial light when needed.
DO YOU BRING YOUR OWN LIGHTING?
Yes, however, like I said I try to stick to natural light which means 80% of my work is using the natural light from the sun (outdoors, window light, etc). Keep in mind that many ceremony venues have restrictions on flash, in which case, I work with the ambient lighting provided. After the sun sets, I utilize flash.
DO YOU WORK WITH A SECOND PHOTOGRAPHER?
WHERE ARE YOU LOCATED?
I live and work in the Lehigh valley area but will travel wherever needed for a fabulous wedding! ;-)
WHAT IS YOUR TRAVEL FEE?
Weddings within 1.5 hours of my home do not have a travel fee. Anything outside that requires a $25 per driving hour for each photographer and/or flights+hotel stay is required for each team member.
HAVE YOU PHOTOGRAPHED AT "XYZ" VENUE?
It is possible :) But, if I haven't photographed there, I would love to do a site visit with your planner/you before the day arrives, if at all possible. I adapt well to new environments and always come fully prepared for any situation.
HOW LONG HAVE YOU BEEN IN BUSINESS AND HOW MANY WEDDINGS HAVE YOU PHOTOGRAPHED?
I've been photographing professionally for 4 years. I have been a self-employed, full time photographer for 2+ years (I was previously part-time while working as a nurse). I have photographed over 50 weddings as of 2018.
WHAT GEAR DO YOU USE?
I use professional quality Canon camera bodies and lenses. I also have multiple flash units that I implement in non-natural lit rooms or at night.
DO YOU BACKUP YOUR FILES ONLINE JUST INCASE OF FIRE? DO YOU HAVE BACKUP EQUIPMENT?
The jpegs are uploaded to an online gallery, saved on two hard drives, and an online backup system that backs up my entire computer system. Yes, I have backup equipment I carry two cameras and several lenses with me at all times during a wedding.
DO YOU CARRY LIABILITY INSURANCE?
Yes I do. If you need a certificate of proof for your wedding venue please let me know ASAP so I can provide a copy for you.
DO YOU CHARGE SALES TAX?
Yes. Pennsylvania law requires I charge 6% sales/use tax for wedding services. This tax will be added to the total cost and is not included in the package price.
WHY SHOULD YOU CONSIDER A FINE ART WEDDING PHOTOGRAPHER?
If you are planning a wedding in which design, decor, and aesthetics are paramount, then a fine art wedding photographer is a good choice for you. Every photographer’s style is different so choose one that is a perfect match for you and your wedding day vision.
WHAT WILL WE DO IF IT RAINS OR SNOWS?
If you would like we could still take some photos outside, sometimes you can get really awesome photos in poor weather. We can also find a good spot under cover somewhere. As a professional it is my duty to understand lighting and my equipment in all situations. I’m confident we can get great images just about anywhere.
HOW DO YOU MAKE US FEEL RELAXED IN FRONT OF THE CAMERA?
This is a very important question! You want to feel relaxed in front of the camera so that you show more genuine emotions in your photos. One way I do this, is by getting to know you before the wedding so that trust is built. I also have other tricks such as playing games or telling really cheesy jokes. I like to look at it more as directing rather than posing. This gets you to relax and interact with each other a bit more. Of course, it’s always important if you allow a lot of time for photos so that you don’t feel stressed. A great way to be prepared and less nervous for your wedding day photos is by doing the engagement session, which is why it is complimentary.
HOW DO YOU DESCRIBE YOUR SHOOTING STYLE? ARE YOU LAID BACK OR AGGRESSIVE? DO YOU TELL THE WHOLE STORY OF THE DAY?
This is a very good question. It is important that you have a photographer that is a good fit with your wedding. If you are having a somewhat laid back easy going wedding, you probably want someone who is unobtrusive and remains in the background for the majority of the day (except while directing shots). That is me, I am a pretty easy going relaxed person and have been told I have a “calming effect” on people. I take a more observant approach and focus on telling the whole story of the day by capturing lots of little details that might otherwise go unnoticed. If you are planning a super loud and crazy wedding and want someone to take control and run the show, then a more aggressive photographer might be a better fit for you.
IF WE'RE RUNNING, LATE DO YOU STAY LATER & KEEP PHOTOGRAPHING?
If you are running a few minutes late, I'm happy to stay to document what is left. However, if you are running an hour or more behind, we can discuss the options. Extra photography coverage per hour may be needed but I will always speak with you or your planner when our time is up, let you know we are leaving for the day and see if you would like to have anything else photographed.
WHAT ARE PRINTING RIGHTS & COPYRIGHTS?
Printing rights allows clients to print and share their images with family via social media, but you are unable to sell them for profit, submit to publications or claim ownership. Copyright is the legal binding term claiming ownership of the image, which I keep. By keeping the copyright, I am able to protect the images if they are stolen and used without consent by another company. Credit should always be given to your photographer when sharing the images for personal use.
I HEARD ABOUT TANGIBLE PRINTS/ALBUMS/BOXES. WHAT IS ALL THE FUSS ABOUT?
Ten, twenty, even 100 years down the road, when you have passed away, how would you like your children's children to tell your story? I believe in printing your photographs and having a tangible product you can touch to pass down generation to generation. My prints are professional quality and I offer prints, albums, canvases and metals.
WHAT ARE PLANNING CONSULTS?
I like to meet/talk with each of my wedding clients before the wedding day to start a rough-draft photography timeline and formals list and to finalize all the information I need for the day. These consults are focused on photography and making sure we get the appropriate time needed for each portion of the wedding day. This also helps you get to know me and be comfortable with me.
WHAT DO YOU WEAR TO WEDDINGS?
I typically wear dress pants and dress shirt, or tunics, usually black or navy, with leggings and flats (or appropriate footwear for the location) It is important for me to be comfortable while working but to also look professional and not stand out too much in the crowd.
HOW LONG WILL IT TAKE TO SEE OUR PHOTOS?
You will see a sneak peek blog post of approximately 100 photos 24-48 hours after your wedding. Please allow 8-12 weeks for your final photographs to be delivered in your online gallery, a USB will follow.
DO WE GET TO PRINT OUR PICTURES ON OUR OWN?
Yes, you receive high resolution digital images in a JPEG format on a USB. You receive printing rights as I keep the Copyright to my photographs. You do have the option to print through me, should you choose to.
HOW MANY PICTURES WILL WE RECEIVE?
This depends on the amount of hours I'm hired for and the subject matter. On average, I photograph about 50 images per hour.
CAN WE KEEP EVERY IMAGE (EVEN THE OUT-TAKES) AND THE RAW FILES?
No, I'm hired to create a curated, well-composed story that has a fine art, creative romantic feel. I don't offer RAW or include out takes and I also don't archive these images in the studio, which means they aren't available for purchase.
HOW DO WE BOOK YOU? DO YOU HOLD DATES?
I require a signed agreement and a non-refundable retainer. I will hold a date for two weeks while you complete the agreement and provide the retainer fee. After two weeks if I have not received the agreement and retainer your date will become available to others.
DO WE NEED TO FEED YOU AND YOUR ASSISTANTS AT THE RECEPTION?
Yes, it would be greatly appreciated. It's difficult to photograph with shaky hands while hungry. We do bring snacks with us to keep our energy up throughout the day but a meal is always appreciated. I also like to encourage brides to ask that we are fed at the same time as the first guests so that we are not missing anything when the guests are done eating.
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